Last updated: 25 September 2025

This privacy notice for Fastminds AI Ltd (“Company”, “we”, “us”, or “our”), a private limited company incorporated in England and Wales (Company No. 16720838), with registered office at 9 Thorney Leys Park, Witney, Oxfordshire, OX28 4GE, United Kingdom, explains how and why we might collect, store, use, and/or share (“process”) your personal information when you use our website and services (“Services”), including when you:

• Visit our website at fastminds.ai, or any site linking to this notice
• Submit information to create or update your profile
• Engage with us in other related ways – including support, feedback, or events

If you do not agree with our policies and practices, please do not use our Services. You can contact us with any questions at enquiries@fastminds.ai.

Summary of Key Points

This summary highlights the key parts of our Privacy Policy. Please read the full policy below for details.

• Personal information we collect: Information you provide (e.g., CV, LinkedIn profile, professional history, contact details) and information collected automatically (e.g., IP address, browser type, usage logs).
• No sensitive data: We do not intentionally collect sensitive personal information.
• Why we process data: To operate and improve our pilot-phase Service, communicate with you, maintain security, and comply with law.
• Third-party providers: We use service providers (e.g., Webflow, NEON, analytics tools) to help deliver the Service.
• Data residency: Hosting is in the UK, but some providers may process data in other countries; we apply UK GDPR safeguards.
• Your rights: You have rights under UK data protection law to access, correct, delete, or restrict processing of your data.
• Retention: We keep your data only as long as necessary for the purposes described, generally during the pilot and up to 12 months afterwards.
• Security: We use reasonable technical and organisational measures, but no system is 100% secure.
• Pilot phase: The Service is in beta, and features, processing activities, and data storage arrangements may change.

1. Information We Collect

Information you provide to us

The personal information we collect depends on how you interact with our Service, but may include:

• Name, email address, phone number
• CV, LinkedIn profile URL, or other professional history
• Responses to onboarding or profile questions
• Any other content you upload or share

You must ensure all personal information you provide is accurate and kept up to date.

Information collected automatically

When you use the Service, we automatically collect:

• IP address, browser type, operating system, device type
• Date/time of visits, pages viewed, features used
• General location (derived from IP)
• Log data for security and performance

This information does not directly identify you, but may be linked with your profile.

2. How We Use Your Information

We process your personal information to:

• Provide, operate, and improve the Service
• Facilitate onboarding and profile creation
• Communicate with you about your account and our Services
• Maintain security, prevent fraud, and troubleshoot issues
• Analyse usage to guide product development
• Comply with legal obligations

We process personal data only where we have a lawful basis under UK GDPR. Fastminds AI Ltd is the data controller responsible for your personal information in connection with our Services.

3. Legal Bases for Processing

We rely on the following lawful bases:

• Consent – for optional features or communications
• Performance of a contract – where processing is necessary to provide the Service to you
• Legitimate interests – to operate, improve, and secure the Service in ways that do not override your rights
• Legal obligations – to meet compliance or law enforcement requirements
• Vital interests – in rare cases, to protect life or safety

4. Sharing Your Information

We share data with trusted third-party service providers who help deliver the Service, including:

• Website hosting (Webflow)
• Application hosting (Vercel)
• Database hosting (NEON)
• Analytics and performance monitoring tools

These providers are bound by contracts to protect your information and process it only on our instructions.

We may also share information:

• To comply with legal obligations
• To protect our rights, security, or users
• In the event of a business transfer (e.g., merger, sale of assets)

5. Data Transfers & Residency

Our primary hosting is in the UK. However, some providers may process or store data in other countries. Where personal data is transferred outside the UK, we require our providers to use safeguards recognised under UK GDPR (such as the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses).

6. Retention

We keep personal data only as long as necessary for the purposes described, usually:

• For the duration of the pilot
• Up to 12 months after the pilot ends, unless required by law or you request earlier deletion

After that, we delete or anonymise your information.

7. Security

We take reasonable technical and organisational measures to protect your personal information. However, no electronic system is completely secure, and we cannot guarantee that unauthorised third parties will never defeat our security.

8. Your Rights

Fastminds AI Ltd is registered in the United Kingdom and supervised by the UK Information Commissioner’s Office (ICO). You can contact the ICO via www.ico.org.uk.

Under UK GDPR, you have the right to:

• Access the data we hold about you
• Correct inaccuracies
• Request deletion
• Restrict or object to processing
• Request a copy of your data (portability)
• Withdraw consent where processing is based on consent

To exercise your rights, contact us at enquiries@fastminds.ai. You also have the right to complain to the UK ICO if you believe your rights have been infringed.

9. Children’s Privacy

The Service is intended for adults. We do not knowingly collect data from anyone under 18. If we discover we have done so, we will delete it.

10. Third-Party Websites

Links to other websites are provided for convenience. We are not responsible for their content or privacy practices.

11. International Users

‍This Privacy Policy is designed to comply with the requirements of the UK General Data Protection Regulation (UK GDPR) and related UK data protection laws. We apply the same privacy principles and protections to all users, regardless of where they are located.

If you are located outside the United Kingdom, you acknowledge that your personal data will be transferred to, stored, and processed in the United Kingdom and, where necessary, in other countries where our service providers are located. These countries may have different data protection laws from those in your country of residence. We take steps to ensure that such transfers comply with applicable legal requirements, including by using safeguards recognised under UK GDPR.

You may have rights under your own local laws in addition to those described in this Privacy Policy. Where we are required by law to recognise and respond to those rights, we will do so; otherwise, we will apply the rights and procedures described here.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date will always reflect the latest version. Significant changes will be communicated via the Service or by email.

13. Contact Us

If you have questions about this Privacy Policy or your personal information, please contact

Fastminds AI Ltd
‍Registered Office: 9 Thorney Leys Park, Witney, Oxfordshire, OX28 4GE, United Kingdom
Email: enquiries@fastminds.ai